Technology transfer, innovations and intellectual property department

Technology Transfer, Innovations and Intellectual Property Department (TT2ID) is the division of the Institute of Physics (IOP) since April 15, 2008. The TT2ID creation has been initiated by the Presidium of the National Academy of Sciences of Ukraine the goal being to improve the protection of intellectual property rights, facilitate the investigations of market relevant to science-intensive developments and support the technology transfer.

Implementation of modern approaches to management of both innovations and intellectual properties; collaboration with entrepreneurs and governments institutions of Ukraine and other countries for commercialization of intellectual property rights.
Involvement of young scientists into mainstream research activities in the Institute of Physics; popularization of physical science among students;
Protection of intellectual property rights on domestic scientific intensive products, industrial models, trade marks, trade secrets, computer programs, data bases and other objects of intellectual property created in the Institute of Physics.
Market research and patent investigations; support of licensing activity at the Institute of Physics; participation in international programs, grants and research projects for management improvement and strategic development of the Institute of Physics.
Creation and maintenance of the database with systematized information about scientific developments of the Institute of Physics; presentation of the developments at local and international exhibitions for promoting commercialization of scientific developments.
Publication of popular science and promotional literature about the Institute of Physics and its achievements, holding of lectures and seminars for attraction of talented young employees to the Institute.

DEVELOPED AND IMPLEMENTED THE MECHANISM OF TECHNOLOGY TRANSFER AND INTELLECTUAL PROPERTY PROTECTION
IN THE INSTITUTE OF PHYSICS OF NAS OF UKRAINE.

Formalization of relations between research scientists and the Institute.

All employees of the Institute of Physics of NAS of Ukraine that take part in conducting of research and development works (R&D works), research and engineering works (R&E works), research and technical and research and technological works are obliged according to the Ukrainian law to sign with the Institute the following treaties:

«Non-disclosure agreement of the Institute of Physics of NAS of Ukraine», under «Regulation on trade secret and confidential information of the Institute of Physics of NAS of Ukraine», ratified by order of director of the Institute №56 of 29 December, 2009.
«Agreement on official intellectual property objects and remuneration for their use», under «Regulation on creation, protection and use of intellectual property rights in the Institute of Physics of NAS of Ukraine and payment of remuneration to inventors», ratified by order of director of the Institute №57 of 29 December, 2009.

According to “Normative acts on issues in intellectual property protection and technology transfer” of NAS of Ukraine, patent research and documents based on it (report and patent form) are component parts of R&E and R&D works, results of which have applied relevance.

Patent research is conducted by employees of the Institute’s scientific departments with methodological assistance of TT2ID employees.

In institutions activity of which fully or partially is funded by the government patent research is conducted under DSSU 3575-97 «Patent research. Basic provisions and procedure» and DSSU 3574-97 «Patent form. Basic provisions. Preparation and drawing up procedure».

Procedure of applying of innovative proposal for protection of official intellectual property (patent, know-how, trade secret). (see diagram)

In case employee (or employees) in the process of conducting R&D or R&E works (or after completion) creates an object that can be qualified as official intellectual property object (IPO), employee according to «Regulation on creation, protection and use of intellectual property rights in the Institute of Physics of NAS of Ukraine and payment of remuneration to inventors», has to inform director of the institute about it in 10 days after creation of possible intellectual property object. To that end he describes the object and applies to TT2ID for consideration and classification of innovative proposal.
TT2ID considers submitted description and in case of economic inexpediency or technical impracticability gives the proposal back with written explanation of decision.
If submitted innovative proposal meets necessary criteria, TT2ID classifies it and according to «Regulation on creation, protection and use of intellectual property rights in the Institute of Physics of NAS of Ukraine and payment of remuneration to inventors» offers the author advisory assistance in preparation of documents for creation of possible intellectual property object and informs director of the institute.
1. If innovative proposal can be an invention, industrial design, utility model, employee (IPO creator) describes the technical solution, conducts patent search for analogs and prototype and submits description of possible IPO to TT2ID and addressed to director «Report on creation of official intellectual property object» Annex 2.
2. If innovative proposal is classified as another object, IPO creator submits description of possible IPO to TT2ID and addressed to director «Report on creation of official intellectual property object» Annex 3.
TT2ID registers submitted documents (report and description of possible IPO) in the manner prescribed by the Ministry of Statistics of Ukraine (Order № 469 of 10.08.2004) and Presidium of NAS of Ukraine and reviews it within a period not exceeding 30 days from the registration date.
TT2ID conducts research on novelty and commercial prospects or checks results of search made by author, reviews all materials involving external and internal experts if necessary that are leading specialists in possible IPO.
If TT2ID with the experts comes to the conclusion that submitted innovative proposal cannot be a new IPO, documents will be returned to author with written explanation of decision.
If TT2ID determines that possible IPO meets the requirements of novelty and commercial prospects, TT2ID prepares proposals concerning protection of created IPO, approves them at IPO commission meeting (Order establishing commission on intellectual property objects) and submits to director of the institute.
Director makes a decision concerning protection of created IPO:
1. If created IPO by decision of director has not commercial prospects for the Institute, rights to use IPO will be conveyed to author if it is not contrary to the law or other agreements.
2. If created IPO determined by director to be know-how and it is expedient to keep it as a trade secret, employee will be informed in written form about it. According to «Regulation on trade secret and confidential information of the Institute of Physics of NAS of Ukraine», by order of director aforementioned IPO will be determined as trade secret of the Institute that will be registered in TT2ID. Between the Institute and employee «Agreement on protection of trade secret of the Institute» will be signed. Within a period not exceeding 45 days from the IPO registration date the Institute signs with the author «Additional agreement to Agreement on official IPO and payment of remuneration for their use» (Annex 5) concerning amount and procedure of remuneration to authors.
3. If according to decision of director it is expedient to protect created IPO by the Ukrainian patent that the Institute will own, within a period not exceeding 45 days from the IPO registration date according to “Regulation on creation, protection and use of intellectual property rights in the Institute of Physics of NAS of Ukraine and payment of remuneration to inventors” the Institute signs with employee «Additional agreement to Agreement on official IPO and payment of remuneration for their use» (Annex 4) concerning amount and procedure of remuneration to authors. IPO creator with methodological assistance of TT2ID prepares documents necessary for application submitting. TT2ID files an application to Ukrpatent, holds correspondence, obtains patent and controls timely payments to maintain patent in force.
Relations between IPO creators are governed by «Agreement between creators of intellectual property object»

Use of created official IPO

Created official IPO of the Institute can be used for own production output, provision of services or licensing.
Amount and procedure of remuneration to author for use of official IPO are determined in “Additional agreement to Agreement on official IPO and payment of remuneration for their use” according to «Regulation on creation, protection and use of intellectual property rights in the Institute of Physics of NAS of Ukraine and payment of remuneration to inventors».

Ukrainian law prescribes minimum remuneration amount for creator of IPO that protects his rights.
Ways of Institute’s IPO commercialization and minimum remuneration amount for creator of IPO are shown on Diagram on creation, protection and commercialization of the Institute’s IPO and remuneration to IPO creator.

INSPECTION OF THE INSTITUTE’S INTELLECTUAL PROPERTY OBJECTS AND ORGANIZATION OF NEW IPO CREATION

Web page of Institute’s developments in Ukrainian and English was created. There was created database of unexpired patents of Ukraine and Russia (of 2000-2009) that the Institute of Physics of Ukraine of NAS of Ukraine or its employees or partner organizations own.

STCU prepared and held competition of innovative projects in the Institute of Physics, the winner of which senior researcher V.Neimash received funds for establishing of innovative enterprise “Technological complex for modification of matters, materials and constructions with the help of ionizing radiation”.

Currently there is continuing STCU competition on involvement of additional funding to the Institute of Physics.

DISSEMINATION OF INFORMATION ABOUT THE INSTITUTE OF PHYSICS AND ITS DEVELOPMENTS FOR THE PURPOSE OF COMMERCIALISING OF TECHOLOGIES DEVELOPED IN THE INSTITUTE

The Institute’s page was created on Wikipedia
The blog of the Institute of Physics was created on WordPress and trade page was created on Microsoft site.
Promotional information about developments of the Institute of Physics was placed on different Internet trade sites:
Institute’s channels in Russian and English were created on Youtube, where video presentations about the Institute of Physics and its scientific and technical developments are placed.
Scientific and technical developments of the Institute of Physics of NAS of Ukraine are featured on different exhibitions and forums: International specialized exhibition “High technologies-2009”, International forum “High quality innovations and technologies”, International workshop “Innovative aspects of fundamental research”, Exhibition of specialized equipment and technologies “Science to production”, International exhibition of scientific and technical achievements (Harbin, China), “Science and technology week of Guan Dun province” in Belarus, “Colourful Ukraine-2010”, International specialized exhibition “High technologies-2010”, International conference under EEC UN “From applied research to entrepreneurship”.

ESTABLISHMENT OF CONTACTS WITH INNOVATIVE CENTRES AND BUSINESS.

There were signed agreements on cooperation with Harbin Center for High-Tech Incubation and Transfer, “Kharkiv technologies” center, North-East regional innovative development center, Lviv Centre for Scientific, Technical and Economic Information, P.N. Lebedev Physics Institute, Shanghai Technological Exchange.

COLLECTION AND DISSEMINATION OF SCIENTIFIC AND EDUCATIONAL INFORMATION ON INNOVATIVE ACTIVITY AND TECHNOLOGY TRANSFER

On the Institute’s site there are published presentations from seminar “Support of science intensive and innovative enterprises and technology transfer in business in Ukraine”:

Course 1. Analysis, ways and instruments of innovative projects implementation (Logical Framework Approach, SWOT analysis, ROAST analysis, PEST analysis and other instruments for analysis and evaluation of scientific and technical developments).
Course 2. Innovative projects strategic positioning, marketing and communications (Ten forces that changed the world. Innovative systems. Territorial competitiveness. International market characteristics. Incubators. Text of speaker is attached to presentation).
Course 3. Support of common project in innovations area (Ensuring of sustainability of innovative systems. Support of inter-institutional and intercompany projects. Function of intermediary organizations in common projects. Support of technology transfer development. Methodology for intercompany projects. Short exposition of process of cooperation projects development. Examples. Conclusions and recommendations).
Course 4. Business support and development (Search for innovative business development at intermediary level. Contacts establishment and partnership support. International business development support. Business value and financing. Innovative instruments for organization of business support that will promote business development of innovative companies and production - examples. Ideas and practice of commercial development for business support organizations - examples. Attraction of financial resources for innovative business. Search for funds and creation of new enterprise).

PARTICIPATION IN STATE TARGET SCIENTIFIC AND TECHNOCAL PROGRAM "NANOTECHNOLOGY AND NANOMATERIALS" FOR 2010-2014, APPROVED BY DECREE OF CABINET OF MINISTERS OF UKRAINE OF 28.10.09 №1231

Within the program “Ensuring nanoindustry development” TT2ID created internet-office of technology transfer that would join and coordinate activity of specialists from technology transfer departments of different institutions of NAS of Ukraine for promotion of developments conducted for the funds of State program “Nanotechnology and nanomaterials”. There will be placed information on research and developments conducted within scientific and technical program “Nanotechnology and nanomaterials”.

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Round-table discussion between representatives of STCU and specialists on technology transfer from institutes of NAS of Ukraine.
Expert commission determines winner in the competition of innovative projects in the Institute of Physics.
Deputy Head of department P.Pogoretskyi presents the Institute’s developments at exhibition dedicated to 80th anniversary of the Institute.
TT2ID employee engineer L.Kulicheva presents the Institute’s developments at International SEED FORUM in the Ukrainian Chamber of Commerce and Industry.
Discussion of specification figures of laser for micromachining at International Exhibition of Scientific and technical achievements (Harbin, China).
Head of TT2ID O. Fesenko and Deputy Head of Harbin Center for High-Tech Incubation and Transfer to CIS Zhen Li Way are signing agreement on cooperation (Harbin, China).
Participants of round-table discussion at the time of “Science and technology week of Guan Dun province” in Belarus: public officials, heads of leading enterprises of Guan Dun province and employees of the Institute of Physics.
Discussion of cooperation conditions in the laser field between employees of Radiation Detector Department, representatives of Shanghai Technological Exchange and Shanghai Institute of Technical Physics, Chinese Academy of Sciences.